MyPTEZ: PayPal

Deposits

via FORMSITE or other non-PTEZ collection method

  1. Figure out the CLOSING DATE of the last run. Add 1 day to be the START DATE. e.g. Last meeting, 07/01/22-09/21/22 numbers were presented means that 09/22/22 is your START DATE. 
  2. What is today’s date? Yesterday is your CLOSING DATE. e.g. Today is 10/03/2022 means that 10/02/2022 is your closing date.
  3. Log into PayPal.
  4. Download transactions START DATE to CLOSING DATE (e.g. 09/22/22 – 10/02/2022)
  5. On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.
  • Direct Appeal
  • Membership – Unit
  • Membership – Not belong to Unit (aka Passthru)
  • Fees
  1. Log into Formsite (or other). Download transactions for the same date range.
  2. On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.
  3. On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.
  4. Reconcile PayPal and Formsite subtotals. **If there is an extra Formsite transaction, usually caused by a timing issue between Formsite entry and PayPal receipt, remove the extra Formsite entry and “save it for next time”.

Deposits

via MyPTEZ Webstore

ENTER PAYPAL DEPOSITS into MyPTEZ

  1. In MyPTEZ – “Write a New Receipt”
  • Date = END DATE of run
  • Memo = Date range of run
  • From = Multiple Donors
  • Category = input in the subtotals for your categories

2. In MyPTEZ – “Make Deposit”

Date = End Date of run
Memo = Multiple Donors
Save Deposit

“Balance Adjustments” to split out fees

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Every Child. One Voice. Welcome to the website of the Palo Alto Council of PTAs. Our purpose is to foster collaboration, conduct leadership training, and coordinate the efforts of our site PTAs. This website is intended to be a resource for our PTAs to accomplish their Mission.