MyPTEZ: PayPal


via FORMSITE or other non-PTEZ collection method

  1. Determine RUN PERIOD
    • Figure out the closing date of the last run. Add 1 day to be the START DATE. e.g. Last meeting, 07/01/22-09/21/22 numbers were presented means that 09/22/22 is your START DATE. 
    • Tip for Closing Date – unless you’re running reports at 11:59pm, select a date prior to today; there is a chance that a donation or bank transaction could occur after you run your reports. E.g. if today is 10/03/2022 – select 10/02 as your closing date.
  2. Log into PayPal
    • Download transactions for the RUN PERIOD (e.g. 09/22/22 – 10/02/2022)

On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.

  • Direct Appeal
  • Membership – Unit
  • Membership – Not belong to Unit (aka Passthru)
  • Fees

3. Log into Formsite (or other). Download transactions for the same date range.

On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.

Reconcile PayPal and Formsite subtotals. **If there is an extra Formsite transaction, usually caused by a timing issue between Formsite entry and PayPal receipt, remove the extra Formsite entry and “save it for next time”.


  1. In MyPTEZ – “Write a New Receipt”
  • Date = END DATE of run
  • Memo = Date range of run
  • From = Multiple Donors
  • Category = input in the subtotals for your categories

2. In MyPTEZ – “Make Deposit”

Date = End Date of run
Memo = Multiple Donors
Save Deposit

“Balance Adjustments” to split out fees

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Every Child. One Voice. Welcome to the website of the Palo Alto Council of PTAs. Our purpose is to foster collaboration, conduct leadership training, and coordinate the efforts of our site PTAs. This website is intended to be a resource for our PTAs to accomplish their Mission.