Deposits
via FORMSITE or other non-PTEZ collection method
- Determine RUN PERIOD
- Figure out the closing date of the last run. Add 1 day to be the START DATE. e.g. Last meeting, 07/01/22-09/21/22 numbers were presented means that 09/22/22 is your START DATE.
- Tip for Closing Date – unless you’re running reports at 11:59pm, select a date prior to today; there is a chance that a donation or bank transaction could occur after you run your reports. E.g. if today is 10/03/2022 – select 10/02 as your closing date.
- Log into PayPal
- Download transactions for the RUN PERIOD (e.g. 09/22/22 – 10/02/2022)
On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.
- Direct Appeal
- Membership – Unit
- Membership – Not belong to Unit (aka Passthru)
- Fees
3. Log into Formsite (or other). Download transactions for the same date range.
On scratch paper/ spreadsheet – separate deposits into categories and subtotal each category.
Reconcile PayPal and Formsite subtotals. **If there is an extra Formsite transaction, usually caused by a timing issue between Formsite entry and PayPal receipt, remove the extra Formsite entry and “save it for next time”.
ENTER PAYPAL DEPOSITS into MyPTEZ
- In MyPTEZ – “Write a New Receipt”
- Date = END DATE of run
- Memo = Date range of run
- From = Multiple Donors
- Category = input in the subtotals for your categories
2. In MyPTEZ – “Make Deposit”
Date = End Date of run
Memo = Multiple Donors
Save Deposit
“Balance Adjustments” to split out fees
