- Log into your 3rd Party and select Reports. Sub-total your GROSS Deposits, Fees, and NET Deposit.
- In PTEZ “Make Adjustment” for the NET Deposit.
- In the Memo Line, add Name of 3rd Party (Gross = $x – Fees = $y).
ALTERNATIVE – May require additional documentation or explanation for your Auditor since they only see the Bank Statement which will only show the NET vs the Treasurer’s/Financial Report will show both the GROSS and FEES.
DETAILED ADJUSTMENT. Use this method with the 3rd Party Deposit includes different categories of Income (i.e. Deposit includes the Direct Ask, Membership, and/or Corporate Match)
- Log into your 3rd Party and select Reports. Download report. For example: Benevity
2. Download into Excel/CSV. Open report and breakdown/sub-total: Direct Appeal, Matching Fund, Fees.
3. In PTEZ “Write a New Receipt”
* Back date to day of deposit if necessary so it matches with the Bank Statement.
* Make any split needed by INCOME: Matching Funds, Direct Appeal, Membership – Unit, Membership – not Belonging to Unit
4. In PTEZ “Make a Deposit”. Back date to day of deposit if necessary so it matches with the Bank Statement.
5. In PTEZ “Balance Adjustments” to deduct fees from Benevity transaction.
- DECREASE from Bank Account
- Category – the name of your Fee category
- Amounts must be the same
- Double check that the Date is the same as the date of the Deposit into your account.
