If your PTA is still receiving paper checks from 3rd party institutions, please consider completing forms necessary to electronically receive funds using your bank’s routing and checking numbers.
- MAKE DEPOSIT using QUICK DEPOSIT
Verify you enter date as actual deposit date
Optional: In the Memo Line, add Name of 3rd Party (Gross $XXX.XX – Fees $YY). Log into your PTA’s account with 3rd party organization to look up Gross and Fees.
Please note that this is a “net” amount as most 3rd party organizations automatically take out fees for their services.
Therefore – from PTA accounting perspective:
- Corporate Match line will be lower than what Donor(s) donated.
- Bank fees/Merchant fees line will also be lower than actual fees paid.
It is possible for a PTA to “Write New Receipt” and “Deposit” the GROSS amount and then “Balance Adjustment” the FEES paid. Although this method of entry will reflect the amount donated by the donor, as well as the amount taken in fees, the PTA Auditor will note the discrepancy between the myPTEZ GROSS amount and the Bank statement’s NET amount.