DEPOSIT CHECKS

  1. Go to school’s Main Office, find PTA/PTSA Mailbox – collect checks
  2. Go to Bank to deposit checks – okay to lump together, 1 slip per week
    • Some banks charge a fee to make a deposit with a (human) teller.
    • Keep any documentation that came with the check showing Donor’s name for the next step in MyPTEZ.
    • If no information regarding Membership is given by the donor, assume entire amount is for Direct Appeal.
  3. In PTEZ: “Write a New Receipt”
    • The MyPTEZ receipt needs to match the Bank statement – date and amount. The Auditor/Audit committee will be comparing the MyPTEZ record against the Bank statement – any discrepancy will be noted.
    • Back date to day of deposit if necessary so it matches with the Bank Statement. 
    • Make any split needed: Direct Appeal, Membership – Unit, Membership – not Belonging to Unit

4. “Make a Deposit” – ok to group together donations IF made on same day. Back date to day of deposit if necessary so it matches with the Bank Statement. 

Every Child. One Voice. Welcome to the website of the Palo Alto Council of PTAs. Our purpose is to foster collaboration, conduct leadership training, and coordinate the efforts of our site PTAs. This website is intended to be a resource for our PTAs to accomplish their Mission.